You are here: Modules > Personnel > Vehicle Details > Company Car

Company Car

Car information entered on this screen will be available for HMRC returns (P11D) or used Payrolling Benefit in Kind, where indicated.

(Hover over with your mouse to see the sample image in full size.)

Prerequisite

  • No prerequisites

Rules and Guidelines

  • If you wish to apply Benefits in Kind (BIK) at Source through the Payroll, then before entering any data:

    • You must ensure that you have registered with HMRC;
    • The employees have the relevant BIK payment code added; and
    • The employee/payroll is not in a state of pay.
  • A warning message will be displayed when the user enters or changes the details on this screen. When an entry has been made and there is no Pay Code present or the employee is in a state of pay, an error message will then be displayed.
  • Once an employee is set to a 'Leaver' status, a warning message will be displayed if they have an open BIK record or has any BIK entered with an open "To" or "End date" field.
  • Where the"End date" of the BIK is greater than the employee's Leaving date, a warning message will be displayed once the payroll is recalculated on the Diagnostics report.
  • The Car Fuel Multiplier will be increased from £22,200 to £22,600 starting 6 April 2017.

Field Information

ClosedCar Registration*

Enter the registration number of the vehicle.

ClosedMake and Model*

Enter the Make and Model of the vehicle, e.g.: Audi A4.

ClosedDate First Registered*

Enter the date the vehicle was first registered.

ClosedEngine Size

Enter the cubic capacity of the engine, e.g.: enter 2000 for a 2 litre.

ClosedFuel Type*

Choose from the following options:

A - Not Diesel or Electric

D - Diesel

ClosedCO2 Emission Value

Enter the official CO2 rating of the car (applicable to cars registered after 1998).

ClosedAvailable From

Enter the date the vehicle was initially made available to the employee.

ClosedAvailable To

If the employee has left and the car was handed back, then the end date must be entered.

ClosedPrivate Fuel Supplied From

Enter the start date if the employee has been supplied with private fuel use on this car.

ClosedPrivate Fuel Supplied To

Enter the end date of the private fuel that was supplied.

ClosedList Price*

Enter the original list price of the car.

ClosedAccessories at Purchase

Enter the value if any accessories were added to the car when it was purchased.

ClosedAccessories Added Later

Enter the value if any accessories were added at a later date.

ClosedCapital Contribution

Enter the value if the employee has made a contribution to the cost of the car.

ClosedAmount Paid for Private Use

Enter the value if the employee has contributed towards fuel for private use.

ClosedDeduction Code

Select from the list provided the valid deduction code used to record employee contributions towards the Car.

ClosedNumber of Days Unavailable

Enter the number of days if the car was not made available for the whole of the available from/to period.

ClosedFirst Car

A tick box which, if used, indicates this vehicle is the employee's first company car and is not a replacement car.

ClosedCar Withdrawn not Replaced

Tick the box if the car has been withdrawn and another has not been made available.

ClosedReg. No of Car Replaced

Enter the registration number of the employee's previous vehicle.

ClosedApply BIK at Source

Identify whether or not the BIK is to be applied at Source.